Associate Administrative Assistant

Associate Administrative Assistant

Job Description

Assist with the artistic planning and booking process for presenting programs at the SFJAZZ Center: the main season (September – June), the San Francisco Jazz Festival (2 weeks in mid-June) and the Summer Sessions (July and August) Manage the SFJAZZ Collective, a resident and touring ensemble that composes, arranges and performs original music and the music of a modern jazz master.


  • Work in conjunction with the Executive Artistic Director and Artistic Administrator to complete booking of about 200 shows annually.
  • Manage season calendaring and booking process in Event Booking program.
  • Research artists and assess availability and viability for presenting at SFJAZZ
  • Prepare show budgets and offers
  • Work with department to meet marketing deadlines, providing full complement of marketing materials and hooks.
  • Assist with season budget projections and budget tracking
  • Understand requirements for international artists: taxes, visas, CWAs
  • Ancillary event coordination: pre-concert talks, special events; receptions and salons, artist meet-and-greets
  • Oversee season logistics planning, executed by Artist Liaison


  • Maintain band hold calendar, consult with Opus 3, holds 2 years out
  • Issue artist memos, contracts, calendars, payment statements and checks
  • Create and manage budget, with regular forecasts
  • Coordinate interdepartmental support of Collective: residency (devo, production, education), marketing materials and tour support (marketing), CD reporting (finance, marketing)
  • Engage support personnel: tour manager, music copyist, CD engineering
  • Presenter contact before tours (Me - residency, recording, Marshall - PR support, Paul - tour mgr advance)
  • Manage music scores and music library (deadlines, files)
  • Plan/execute SF residency (rehearsal venue, workshop sites, hotel, transportation, swag, welcome dinner, photo shoot, etc.)
  • Coordinate CD artistic production (selections, engineering schedule, rights, CD credit information)

Please send your resume, cover letter and salary requirements to Resumes without salary requirements will not be considered.

Resumes will be accepted until position filled.

***SFJAZZ is an equal opportunity employer, and is committed to a diverse and harmonious workplace. We extend our thanks and appreciation to all applicants for their expressed interest in working at SFJAZZ and will contact those selected for an interview.